Document digitization features
AI document digitization is designed for companies that handle large volumes of documents, many kinds of invoices and information in different formats. The system makes digitizing documents easier and removes manual data entry. Above all, it makes life easier for accounting staff who enter invoices into accounting systems.
Artificial intelligence at every step
Artificial intelligence (AI) works along the whole document path: it assesses image quality, determines the document type, recognizes fields and tables, learns suppliers' document layouts, finds errors and duplicates, matches the order, consignment note and invoice, and shows how confident it is for every field. The AI assistant answers questions about digitized documents.
Triple check
First the document quality is checked, then its type is determined, and only then is it digitized. If the image is poor, the document is returned to the sender to be photographed or scanned again; if the type is wrong, the document is returned as well. So only reliable documents are digitized, and digitization quality is very high.
How does it work?
The system processes scanned or otherwise uploaded files (PDF) and recognizes the data needed, so all the information in the document is structured and the document is created in the format your accounting system needs. Documents can be saved and viewed later when needed. Once a template for a supplier has been created, recurring information no longer has to be entered, because the system recognizes the fields automatically.
Benefits
This feature was built to make document processing easier: it reduces manual work and data entry time. Companies with large volumes of documents no longer have to enter every invoice by hand, repetitive work is avoided and data entry accuracy is ensured. All documents are stored in the same system, which saves space, time and resources, so more time can go to more important work.
Contact us
Send us your document or describe what you want to digitize: we will show you how Terra Docs would handle it. The data you enter will only be used to prepare a quote.